Fairgrounds

 

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County Fairgrounds in Roundup – Statement of Policy

Musselshell County Montana Fairgrounds Use

Fairgrounds Statement of Policy

Everyone who uses the fairgrounds facilities will pay a user fee. This fee will be determined by what is used.

The use fee is intended to pay for upkeep of the facilities.

Applications and fees must be paid to Musselshell County and a contract signed before using any facilities. Applications will be handled through the Extension Office.

Money for additions and major improvements must be obtained from other sources.

Any outside money raised by an organization for improvements to the fairgrounds may be applied toward that year’s use fee if approved by the County.

Fairground facilities include:

  • Rodeo Arena
  • Roping Arena
  • Livestock Barns
  • Upper Quonset
  • 4-H Building or Bathrooms
  • Baseball Field
  • Cow Bells Corral
  • Concession Stands
  • Restrooms
  • Infield
  • Parking Areas
  • Stock Pens

All concessions and money-making activities during a County-sponsored event will be managed by Musselshell County. Musselshell County may also sponsor concessions.

Users will be given two days after an event for cleanup.

Money may be withheld from the deposit for:

  • Damage
  • Failure to clean facilities properly

The user will be given the opportunity to repair or clean anything that does not meet standards.

The County will inspect facilities before and after use.

Users must report any items that are out of order before use to avoid responsibility for those items.

The Commissioners approve repairs, or their authorized agent may approve minor repairs costing $250.00 or less.

The security deposit, or remaining balance after deductions, will be refunded during the next County claim run following final inspection of the facility.

Insurance Requirements

The permittee must file with the County a certificate of satisfactory liability insurance.

The policy must protect both parties against financial loss resulting from claims for damages to persons or property.

Minimum liability coverage required:

  • $100,000 for non-spectator events
  • $500,000 for spectator events

All subleasing activities, including concession stands, must also provide proof of insurance.

Cow Bells Campground

Cow Bells Campground is for public use.

No activity may completely close the campground to the public. However, activities may use portions of the campground and may charge a fee.

Charity Functions

No charges other than actual expenses will be assessed for charity functions.

Charity functions are defined as activities where proceeds are donated to a non-profit benefit.

These activities must be approved by the Board of Commissioners.

Major Events

Activities are classified into two categories:

  1. Major events that charge gate fees
  2. Non-profit minor events

For major events:

  • Gate fees are charged
  • Use fees apply to all facilities

Fee Schedule:

  • First day: $400
  • Each additional day: $200
  • Deposit: $500

Non-Profit Minor Events

To qualify as a non-profit minor event:

  • No gate fee may be charged

Fee Schedule Per Day:

  • Rodeo Arena — $100
  • Roping Arena — $50
  • Upper Quonset — $25
  • 4-H Building or Bathrooms — $40
  • Barns — $50 each barn
  • Stalls in barns — $5 per day
  • Horse corrals — $5 per night each

Note: Stall and corral rental is intended for livestock traveling through, not livestock attending an event.

Additional Facilities:

  • Stage — $40 plus $25 labor
  • Cow Bells Campground (roped off area) — $25
  • Concession Stand (under grandstand) — $50
  • Bathrooms (under grandstand) — $50

Baseball Field:

  • Must be placed on the Event Calendar
  • Insurance certificate required
  • No fee or deposit

Profit Use

All commercial uses of the fairgrounds will have fees determined after application review.

Charges will include:

  • Use fee
  • Deposit

At least 10% of the use fee will go toward the maintenance fund.

Important Note

Restroom facilities are available during summer months only.

Musselshell County Montana Fairgrounds Use Application

Fairgrounds Use Information

Date Needing Access: ____________________

Date Finished: ____________________

Activity: ____________________

Name of Organization: ____________________

Contact Person: ____________________

Phone Number: ____________________

Facilities Needed: ____________________

Office Use — Combination Assigned: ____________________

APPLICATION TO USE MUSSELSHELL COUNTY FAIRGROUNDS PROPERTY

Name of Applicant: ____________________

Address: ____________________

Is the organization charitable or non-profit? ____________________

Is the membership composed of Musselshell County residents? ____________________

If not, where do members reside? ____________________

What fairgrounds property is requested for use? ____________________

For what purpose will the property be used? ____________________

Is the organization incorporated? ____________________

Dates the property will be used: ____________________

Will you charge for use of any fairgrounds facility? ____________________

If no admission charge, what is the source of revenue? ____________________

Will any funds obtained be for personal use of an individual or group? ____________________

Number of expected entries or participants: ____________________

Fee charged per entry or participant: ____________________

Expected revenue from fees: ____________________

Is the applicant prepared to furnish a $500,000 liability insurance policy protecting:

  • The organization
  • Musselshell County
  • Officials and employees

against any loss resulting from use of fairgrounds property?

Answer: ____________________

Name of Insurance Company: ____________________

Can the applicant provide a cash bond or equivalent in the amount of $_________ to reimburse the Fair Board for cleanup or damages?

Answer: ____________________

Will the applicant agree to conform to the terms of any lease signed for use of the property?

Answer: ____________________

Has the applicant read the Fairgrounds Statement of Policy?

Answer: ____________________

Does the applicant understand and agree that acceptance of the application subjects the applicant to all provisions and conditions of the Statement of Policy?

Answer: ____________________

Does the applicant agree to abide by the Statement of Policy?

Answer: ____________________

Submitted By: ____________________

Name of Organization: ____________________

Signature: ____________________

Title: ____________________

Date: ____________________